Junior Event Manager

Company Description

Ladbroke Hall is London’s new stage for the arts, dedicated to celebrating creative freedom and fostering innovation. As a hub for cultural exploration, Ladbroke Hall provides a vibrant platform for talent across various disciplines. Nestled in the heart of London, the venue is a space for artistic expression and community engagement. We aim to curate and deliver events that inspire and connect people through the shared experience of creativity.

Role Description

The Junior Event Manager will assist in planning, organizing, and executing events at Ladbroke Hall.

Key responsibilities will include:

• Manage & support sales cycle for commercial hire events including private dinners, corporate events, photoshoots, brand events, large dinners, kids parties, weddings, and other gatherings
• Communicate with prospective and existing clients with professionalism & thoroughness
• Coordinate schedules, equipment rentals, production, and decor for events
• Manage event logistics, oversee setup and breakdown, and ensure all operations run smoothly
• Contribute to creative event concepts and sales materials to stay relevant with potential clients
• Create accurate event briefings and maintain up-to-date information with all involved teams
• Maintain internal reporting and tracking of event timelines, payment deadlines, and final budgets
• Build relationships with key vendors and suppliers on our roster of external partners
• Manage contracts, invoicing, pick lists, inventory,
• Work cross-functionally with Operations, F&B, Facilities, Finance, and Sales team to ensure events delivered flawlessly, with clear communications & alignment across the team
• excellent communication with clients, partners, and the internal team. This is a full-time, on-site position based in the London Area, United Kingdom, offering the opportunity to work in a dynamic and inspiring environment.

Qualifications

• 1-3 years of Event Planning and Event Coordination experience, with the ability to manage schedules and logistics effectively
• Ability to multitask and enthusiasm for operating in a fast-paced startup environment
• Strong communication and Interpersonal skills to liaise with clients, vendors, and team members
• Strong organizational and time management skills to ensure timely delivery of high-quality events
• Business mindset and problem-solving abilities
• Roll-up-your-sleeves mentality to jump into action for event setup, client interactions, and handle last minute planning changes from clients
• Attention to detail and follow-through to make sure event details are communicated with precision
• Comfort with learning internal team software like SevenRooms, TripleSeat, Asana, Slack
• Driven to develop a career in a hospitality and cultural environment
• Experience in the arts, cultural, or hospitality sectors is a plus
• Bachelor's degree in Event Management, Hospitality, Communications, or related field is a plus